Creating an account for an external person means that the person will receive a UMU ID and thereby gain access to the university’s systems for a limited time. The head of the department or unit needs to approve the account, ensuring that the assignment and management of permissions are handled correctly. 

The process can also be initiated by the person themselves using BankID, Freja,  eIDAS or EduID,  see the link to the instructions at the bottom of this page.

Create the Account 

Note: This functionality has been discontinued. Only Directory Coordinators at each unit or department can add external guests. However, guests can still apply for an account themselves, just as before.

Activation Details

When the head of the relevant department or unit has approved the account creation, the person in question needs to activate their account after verifying their identity. Depending on where the person is, this can be done in different ways.

Option 1: Using Freja, eIDAS, eduID or BankID

The easiest way to activate your account is by using e-identification. UMU supports BankID, Freja, eIDAS, and eduID, where Freja, eIDAS, and eduID also work for individuals without a Swedish personal identity number.

For Freja and eduID, the accounts need to be verified, which can easily be done if the person has a biometric passport.

Read more about Freja and eduID here: Manual for activating UMU ID using Freja and eduID webpage.

The person is then directed to https://administrationsverktyg.umu.se/KontoAktivering to activate their UMU ID using their preferred method.

Option 2: Visit Servicedesk

People who are in Umeå can visit Servicedesk and show valid identification to receive an activation code. The person is then directed to activate their account using the activation code in the activation guide, https://administrationsverktyg.umu.se/KontoAktivering. Servicedesk is located in the Universum building next to Infocenter.

Option 3: Via a Three-Party Video Call

Employees and external guests who are not in Umeå can receive an activation code during a three-party video call held with a person from the department/unit (a trusted party) and a Servicedesk employee. Before the meeting, the person needs to send a copy of approved identification documents to Servicedesk (https://www.umu.se/en/servicedesk/contact-us/) which they will also show during the meeting.

During the meeting, the external person will receive an activation code and can proceed to activate the account using the code in the activation guide, https://administrationsverktyg.umu.se/KontoAktivering.

If such a call needs to be booked, contact the Servicedesk, https://www.umu.se/en/servicedesk/contact-us.

 

If you are looking for instructions on how individuals can initiate the application themselves using e-identification (BankID, Freja, eIDAS, and EduID), the link is here: https://manual.umu.se/en/apply-for-guest-account/.