English – Page 5

Add funds to Umu-print

2023-01-30/in English, Umu-print

This guide will help you add funds (Umu-print).

Please note: in order to add funds to your UMU-Print account, you must be connected to Eduroam or UmU-wlan

Follow the steps below:

Log in to https://print.umu.se:9192/app and click on “Add funds”.
Select the amount you want to deposit into your account.
Fill in name and personal details.
Fill in the card details and click “Pay”.
Your transfer will appear as a balance in the printing system under “Transaction History”.
Here you can see how much you topped up, current balance and your previous transaction history.

Create and edit authority records in DiVA

2023-01-24/in DiVA, Employee, English

When registering a publication in DiVA, you can easily retrieve information about an author at Umeå University by searching for the author’s authority record and linking it to the publication. Since the authority record contains information such as name, UMU ID, ORCID and organisation, you don’t need to enter this information manually each time.

Edit your authority record

Log in to DiVA with your UMU ID. You can edit your authority record via the “My authority record” entry on the first page of the DiVA administration interface.

In your own authority record, you can add or change

year of birth
e-mail address
academic title
biography
links (e.g. to your website or blog).

You can also set whether you want your authority record to be hidden from public view. By default, the authority record is active and public. If you don’t want your record to be public, click on the small box next to “This record is searchable in the public search interface” at the top of the page under “Public authority record”.

You cannot change names or add names/alternative names. Contact the library if you, for example, change your surname.

Update the authority record from the registration form

When you register a new publication or modify an existing record, you can update your personal record directly in the edit form.

Go to “Add new publication / Upload files” or find an existing record to edit.
Enter your name or UMU ID under author.
Link your authority record to the publication by clicking on “Connect authority record”.
Fill in the information you want to change. The following are possible:
- add alternative name forms
- change year of birth
- add an organisation (by clicking on “Select organisation” and searching or scrolling to the right department or unit)
- change e-mail address.
Click on “Update authority record”.

Create an authority record

If you don’t have an authority record in DiVA, you can create one when registering a publication. To create an authority record, you need to have either an UMU ID or an ORCID. You create the authority record when you register a new publication and enter your author details.

First, check if you have an authority record by entering your name or UMU ID and then click on “Connect authority record”. If you cannot find an authority record, click on cancel. Remember to fill in all author details before creating the authority record itself.

Fill in the following information under author:
- first name and last name
- UMU ID
- ORCID
- e-mail address
- organisation (choose from the list of organisations).
Click on “Create authority record”.

Pre-filled information about an author in DiVA. The button Create authority record is above the fields.

You can edit your authority record according to the instructions above if you want to add information afterwards. Please note that you will need to log out and then log back in to edit your authority record via the “My authority record” entry on the home page.

ORCID

An ORCID is a persistent identifier (PID) linked to your person and distinguishes you from other researchers. Read more about ORCID and other identifiers for researchers:

Use an author ID

Contact the library

Contact the library if you need help making changes to your authority record and cannot edit it yourself. Select Publishing, theses and research data as the subject area.

Contact the library

Register compilation thesis in DiVA

2023-01-20/in DiVA, Employee, English

Register monographic thesis in DiVA

2023-01-19/in DiVA, Employee, English

DiVA: Register student thesis

2023-01-11/in DiVA, English, Student

Show Closed Caption in a movie in Umu Play

2022-11-30/in English

If there is a Closed Caption created to a movie it will show as a icon “CC” at the bottom right corner in the player.
Click for Enable or Disable the Closed Caption

Now, the Closed Caption is visible in the movie

You can also adjust the appearence of the Closed Caption via the Options menu

Import publications to DiVA

2022-11-09/in DiVA, Employee, English

To simplify registration in DiVA, you can import information about publications from other databases (such as Pubmed and Scopus). You can also import publication lists from ORCID to DiVA, and vice versa.

Search by title before you import

Imports sometimes result in duplicate records in DiVA. Therefore, you must first check if your publications are already registered in DiVA by searching in DiVA for the publication title or your name.

Search in DiVA

Edit existing records in DiVA

You can edit an already registered record if you want to change something (for example, add your UMU ID). If the record is locked for editing, you should contact a DiVA administrator at your department in the first instance. Secondly, you can contact the library.

Importing many publications at the same time

If you are going to import many publications, you can check for duplicates during and after the import. See step 5 and the end of this manual for how to do this.

Import to DiVA

1. Search and export your publications

Start by searching and exporting your publications from a suitable database. When exporting information from databases, you will need to select the format for the export. The following reference file formats can be used in DiVA:

BibLaTex
BibTex
EndNote XML
ISI
MODS
RIS

Here you can read about how it works in some of the most common databases:

DiVA of another institution

Go to DiVA portal or the DiVA domain you want to import from.
Do a search on your name.
Select the records you want to import. You can also change the number of hits or click “all on page”. It is also possible to select “250 forward”.
Select Export, and from the list, select MODS.

Endnote

Endnote Desktop

Open Endnote and select all the references you want to import.
Select File > Export…
Select XML as a file format and Output style = Show all fields. The file is saved on your computer.

Endnote Online

If you are using Endnote Online, it is not possible to export to the XML file format. Instead, do the following:

Select the references you want to export from your library and save them to the Quick List or a folder.
Go to Format > Export references.
Under References, select Quick List or the folder of references you want to export.
Select either BibTex Export or RefMan (RIS) Export as the export style.

IEEE Xplore

Do a search and select the records you want to import.
Click on Export and then Citations above the list of results.
Select Format: RIS and Include: Citation & Abstract.
Click on Export.

ORCID

From your ORCID profile you can export publications to DiVA. You can choose to either export all records or select the records you want to export. Here is how you import to DiVA:

Click on the Actions button under the “Works” heading.
Click on Export (all) works when you have selected records and then on Export selected works to BibTex.
Save the file (file extension .bib).

Pubmed

a) Import single publications

You can import individual publications from Pubmed into DiVA using the Pubmed ID (PMID). Search for your publications in Pubmed so that you have the PMID at hand for the import in step 3.

b) Import multiple publications

You can import multiple publications from Pubmed into DiVA using a reference management software:

Select Send to in the hit list and then Citation manager.
Open the downloaded file in the reference management software of your choice.
Export the references in the BibTex or RIS format.
Import the file into DiVA, as usual. See step 3.

Scopus

Do a search and select the records you want to import.
Click on Export above the list of results.
Select RIS Format. Check Citation information, Bibliographical information and Abstract & keywords (all boxes below should be ticked).
Click on Export.

Web of Science

Do a search and select the desired records. You can choose to either mark all hits, mark the entries on the page displayed or select entries within a specific number range (via the “Add to marked list” button).
Click on the Export button above the hit list. Select the format Plain text file.
You will see the box “Export Records to Plain Text File”. Here you select Full record.
Click on Export.

2. Save the file

If you don’t get a question about where to save the exported file, it is usually found in the Downloaded files folder on your computer.

3. Import

Before performing the import to DiVA, you need to log in to DiVA.

Log in to DiVA with your UMU ID.
Select the “Import references” entry.
Click on the Import from external databases button (top right).

The import references view in Diva

a) Import single Pubmed records with PMID

To import single publications from Pubmed, enter the publication’s PMID in the PubMedID field and click Import. You can only import one publication at a time using this feature.

b) Importing with an exported file

Select the format from the list before importing it if you have exported a file. For the databases described in step 1, select the following format:

DiVA of another institution: MODS V3
Endnote: Endnote XML
Endnote Online or another reference management software: RIS or BibTex
IEEE: RIS
ORCID: BibTex
Scopus: RIS
Web of Science: ISI

Then select the saved export file to upload it to DiVA.

View on two different fields for importing references in Diva

4. Confirm the import

When the file is uploaded in DiVA, you will get a message that the file upload was successful. Click on Import.

5. Review the imported records

The imported records are listed. If you have imported a publication already registered in DiVA with a DOI or any other identifier, it will appear as a duplicate in the list. You can delete the duplicate from the import list (the already registered record remains in DiVA).

Click on a record to go to the registration form. Check the data for each publication carefully. Please use the manual on how to register a scholarly publication:

Register scholarly publication in DiVA

In particular, check the following:

Publication type, and Subcategory if applicable.
Author information – connect to authority record or enter UMU ID for UMU-affiliated authors. Enter the affiliation stated in the publication.
Content type (Refereed, Other academic, Other).
National subject category – browse from the subject tree or use the “Suggestion for national subject category” function.
Abstract. Please check that paragraphing, etc., looks as in the publication.

On the next page, you can choose to upload a full text of the publication. Then click on Continue.

6. Submit

On the last page of the registration form, you will get an overview of the information for that publication. You can go back and edit the form if you want to add or change anything.
Once you have checked the information, click on Submit.
If you have imported several publications, you will now return to the import list and can review the next entry.

A registered publication will be visible in DiVA within a few minutes. However, it can take up to 24 hours for new publications to appear on the staff and department pages.

Check for duplicate records

Did you check if the publications were registered in DiVA before importing them? If not, you need to ensure that your import did not cause duplicate records. The automatic duplicate check described in step 5 only catches records with the same identifiers, which are sometimes missing. Contact the library if you are unsure.

Here’s how to check for duplicate records:

Go to “Edit / Delete record” in DiVA administration.
Search for either a name or UMU ID.
Sort the publications by title.
If you have accidentally registered a duplicate, you can delete it yourself by clicking on the checkbox on the right.

Publication lists in ORCID

ORCID is a unique identifier that distinguishes you from other researchers. Your ORCID profile allows you to collect your publications as well as other information, such as awards, funding, and other research outputs (e.g. research data or code). Read more about ORCID on the website for researchers:

Use an author ID

Importing records from DiVA to ORCID

You can easily import records from DiVA into ORCID to keep your ORCID profile up to date. Keep in mind that you may need to adjust the type and other details of each record afterwards.

How to import from DiVA to ORCID:

Go to Create feeds in DiVA.
Enter your UMU ID in the search field “Person, id”.
At the bottom of the page is “Select format and sort”. Here you select the format BibTex.
Choose how many records you want to export under “Number of hits”. It is pre-set to 50 records, but you can choose up to 9,999 records.
Click on Create link and copy the link generated under “Search link”.
Paste the link in a new tab in the browser address bar and press Enter. A BibTex file will be created.
Save the file created.
Log in to your ORCID account.
Click on Add under the heading “Works”. Select Add BibTex.
Click on Choose BibTex file to import and select the saved BibTex file. Note that if the file you saved has the extension “.txt”, you must select “All files” in the drop-down list for it to be displayed.
Select Select all to import all records, or select the records you want to import. Click on Import works to your record.
You can edit the information about the imported records and complete it if anything is missing. In addition, you can choose whether the records should be available to everyone, only to selected people, or only to you.